Our client, Levanto are looking for a full-time administrator to assist them with crew administration (preparing contracts of employment, inputting employee details, letters etc) and some payroll duties.
Ideal candidates will have 1 to 3 years of office knowledge with experience of working with a small portfolio of clients. Full training and support is available.
Key tasks and Responsibilities
- Maintenance of crew records and vessel data;
- Preparation of reports and records, as and when required;
- Drafting and finalising of crew employment contracts and all relevant documentation in respect of the employment of crew members;
- Liaising with other internal departments to ensure smooth and timely payments to all crew.
- Ensuring that seafarers comply with all the specified criteria set out by the Flag State and STCW requirements, including pre-employment checks and ongoing monitoring of qualification renewals and expiry dates;
- Co-ordinating crew travel requirements, as and when required;
- Processing of Flag State documents and visas, as and when required;
- Arranging payments to crew via current payroll software and online banking, according to the relevant payment procedures in place;
- Assisting with crew related projects, as and when required.
- Any other duties as and when reasonably required.
General Skills and Attributes Required
- Highly motivated to provide exceptional levels of service;
- Excellent organisational skills;
- Excellent communication skills;
- Ability to work as part of a team and on own initiative;
- Ability to meet strict deadlines.
IT Skills Required
- Computer literacy, with excellent working knowledge of Microsoft Office packages and Cello Marine payroll software.
Knowledge and Experience Required
- Previous experience as a Trainee Crewing Administrator;
- Theoretical and practical knowledge of the international and national seafarer certification regulations.
For more information or to submit CVs, please email [email protected]