Levanto – Crewing Administrator

Our client, Levanto are looking for a full-time administrator to assist them with crew administration (preparing contracts of employment, inputting employee details, letters etc) and some payroll duties.

Ideal candidates will have 1 to 3 years of office knowledge with experience of working with a small portfolio of clients. Full training and support is available.

Key tasks and Responsibilities

  • Maintenance of crew records and vessel data;
  • Preparation of reports and records, as and when required;
  • Drafting and finalising of crew employment contracts and all relevant documentation in respect of the employment of crew members;
  • Liaising with other internal departments to ensure smooth and timely payments to all crew.
  • Ensuring that seafarers comply with all the specified criteria set out by the Flag State and STCW requirements, including pre-employment checks and ongoing monitoring of qualification renewals and expiry dates;
  • Co-ordinating crew travel requirements, as and when required;
  • Processing of Flag State documents and visas, as and when required;
  • Arranging payments to crew via current payroll software and online banking, according to the relevant payment procedures in place;
  • Assisting with crew related projects, as and when required.
  • Any other duties as and when reasonably required.


General Skills and Attributes Required

  • Highly motivated to provide exceptional levels of service;
  • Excellent organisational skills;
  • Excellent communication skills;
  • Ability to work as part of a team and on own initiative;
  • Ability to meet strict deadlines.


IT Skills Required

  • Computer literacy, with excellent working knowledge of Microsoft Office packages and Cello Marine payroll software.


Knowledge and Experience Required

  • Previous experience as a Trainee Crewing Administrator;
  • Theoretical and practical knowledge of the international and national seafarer certification regulations.

For more information or to submit CVs, please email [email protected]

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